Bursar

The Ailey School

Salary | Full Time

Posted July 18, 2024

Position Summary

Alvin Ailey Dance Foundation, Inc. (AILEY) is seeking an experienced individual to serve as our Bursar reporting to the Director of School Business Operations within The Ailey School. The Ailey School, one of the nation’s preeminent dance training institutions, enrolls 1,000 students annually. The Bursar is a full-time position that is responsible for appropriately charging and collecting fees from all students engaged with the school. This customer-focused position manages sensitive information within a complex database and CMS. Curiosity, passion for details, and math skills are needed to manage The Ailey School’s student financial accounts, the reconciliation of monthly budget to actual tuition reports, and share related data with The Ailey School Directors, Director of School Business Operations, Financial Aid third party vendor ECM, and AILEY’s Chief Financial Officer.

Essential Job Responsibilities

Establish and maintain applicant/student accounts for the Professional Division (PD) and Junior Division (JD); overseeing charges and payments as they occur in the database.
- Tuition and Aid
  - Fall-Spring PD and JD
  - Summer PD and JD
- Housing and Aid
  - Fall-spring PD only, collaborating with Business Office Student Account Assistant.
  - Summer PD and JD, collaborating with Summer Housing Coordinator
Routinely encourage parents/students toward timely payments and proactive communications, to ultimately maintain a culture of friendly accountability
Distribute periodic statement of accounts to students and/or parents, including 1098-T and other tax reporting resources
Work in the database, PCR Educator, to manage unpaid balances from students/parents, record action taken, track past due accounts, and take actions to bring these accounts up to date
Consult regularly with ECM about the status of financial aid payments
Reconcile the records of the Registrar for the Professional and Junior Divisions as to whether all students’ accounts have been established
Review with the Director of School Business Operations whether accounts are posted at the correct amount and GL account
Report regularly to The Ailey School’s Directors and Director of School Business Operations regarding the status of school tuition revenue, receivables, and collections, separated by program
Create or revise tuition table information to be distributed to students and/or parents
Request tuition refunds from AILEY’s Finance Office because of tuition overpayment or change of student status and ensure that refunds are delivered within the timeframes required by applicable governmental regulations
Work collaboratively with The Ailey School’s Director of School Business Operations to determine the financial need and responsibility of students to create special payment plans when applicable
Maintain accurate records for AILEY’s physical therapists to know when an enrolled student paid for available visits/appointments
Work collaboratively with each division’s Registrar and Admission’s Office to adjust tuition obligations resulting from status changes or awards
Actively contribute to and coordinate with IT systems
Represent parent/student needs to AILEY’s Education Product Manager, especially focusing on client usage of personalized information and customized financial transactions
Work is in person Tuesday–Saturday from September to May (school year) and Monday–Friday from June to August (summer).

Minimum Qualifications

Experience working in a Student Billing/Student Information System preferred
Strong Proficiency in Excel required
Must be detail oriented, efficient, and able to recognize errors in data
Solid computational skills with some bookkeeping and/or accounting experience
Curious to understand software operations and data management
Interest in following detailed protocols while learning how/why protocols exist
Excellent interpersonal, written, and verbal communication skills
Patience and proactive in customer service and skilled in Microsoft 365
Strong organizational, prioritization, and time management skills
Ability to work as part of a team
Demonstrate initiative and be a self-starter
Comfortable handling cash when necessary

Compensation

$60,000 - $65,000

Benefits include health (including EAP services), dental insurance, flexible spending account, 403(b) retirement plan, and commuter benefits.

The advertised pay rate is not a promise of a particular wage for any specific employee. The specific compensation offered to a candidate may be dependent on a variety of factors including, but not limited to, the candidate’s experience, education, special licensing or qualifications, and other factors.

How to Apply

Click on the apply link below and upload a file for each application requirement (accepted formats include .doc, .docx, or .pdf). Please include your name in the file names of each document. Only applicants who submit the following will be considered:

Resume
Cover letter detailing your interest in this position
Contact information for two professional references

Applications will not be considered without these items. No phone calls, please.

Apply Now

NOTE: Due to the volume of submissions from job applicants, we are only able to follow up with candidates who we believe are a strong match to the requirements of the position as advertised. Thank you for your interest in working at Ailey.

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EQUAL OPPORTUNITY EMPLOYER

Alvin Ailey Dance Foundation is an Equal Opportunity Employer. Employment is based upon personal capabilities and qualifications without discrimination based on race, color, religion, creed, sex, sexual orientation, national origin, age, disability, marital status, veteran status, citizenship status, or any other protected characteristic as established by law.

ABOUT AILEY

Alvin Ailey Dance Foundation is a nonprofit organization comprised of Alvin Ailey American Dance Theater, Ailey II, The Ailey School, Ailey Arts In Education & Community Programs, and Ailey Extension.

The organization’s mission is to further the pioneering work of the choreographer, dancer, and cultural leader Alvin Ailey by establishing an extended cultural community which provides dance performances, training, and community programs for all people.The Ailey organization uses the beauty and humanity of the African-American heritage and other cultures to inspire and unite people of all races, ages, and backgrounds.

Annually, nearly 500,000 people experience Ailey performances and programs. Designated “Cultural Ambassador to the World” by the U.S. Congress, Alvin Ailey American Dance Theater has 32 of the most talented dancers in the world and a diverse repertory that is unparalleled in modern dance. A typical year includes engagements in its home base of New York City with five weeks each winter at New York City Center, a North American tour that visits 20+ cities, and extensive international touring.

The multi-faceted Ailey organization also encompasses: Ailey II, a widely-touring second company that showcases "the next generation of dance"; The Ailey School, which provides world-class training to students ages 3-25; Ailey Arts In Education & Community Programs, which provide people from diverse cultural and economic backgrounds with the opportunity to explore dance, build self-esteem, and develop life skills; and Ailey Extension, which offers dozens of “real classes for real people” each week at Ailey’s building in midtown Manhattan, The Joan Weill Center for Dance.